Calaveras Chamber Policies, Terms & Conditions

Last updated: 2025

General Policies

Code of Conduct

The Calaveras Chamber of Commerce is dedicated to creating a safe, respectful, and inclusive environment for all participants at our events and programs.

Discrimination, harassment, or abusive behavior of any kind will not be tolerated.
We reserve the right to refuse service, revoke access, or remove any individual who violates these principles at any time, without refund.

Professional Integrity

Conduct business in a fair, honest, and ethical manner at all times.
Refrain from engaging in deceptive, fraudulent, or misleading practices.
Honor all commitments and obligations to clients, customers, partners, and fellow members.

Respect and Inclusion

Treat all individuals with dignity and respect, regardless of race, ethnicity, gender, age, religion, sexual orientation, disability, or political beliefs.
Foster a welcoming environment that encourages open dialogue and diversity of thought.
Avoid harassment, discrimination, or any form of abusive behavior in all interactions.

Legal Compliance

Members and participants must abide by all applicable local, state, and federal laws in the operation of their business and in their conduct as Chamber participants.

Membership Policies

Membership Code of Ethics & Public Conduct

Membership in the Calaveras Chamber of Commerce is a privilege that carries the responsibility of representing the Chamber and the broader business community with integrity.

Members are expected to uphold standards of professionalism, civility, and respect in both private and public conduct, including on digital platforms and social media.
Public statements or actions by members that are defamatory, threatening, harassing, or that celebrate violence or loss of life may be considered inconsistent with Chamber values.
The Chamber reserves the right to suspend or terminate membership, without refund, if a member’s actions materially harm the reputation of the Chamber, its members, or the community.
Termination of membership will be at the discretion of the Chamber Board of Directors.

Support for the Chamber Community

Act in ways that support the mission and reputation of the Chamber and its members.
Promote collaboration over competition, encouraging mutual success within the local business community.
Refrain from using the Chamber platform to harm, defame, or discredit others.

Conflict of Interest

Disclose any potential conflicts of interest when engaging in Chamber-related activities.
Avoid using Chamber resources, events, or connections for personal gain at the expense of other members or the organization.

Confidentiality

Respect the confidentiality of sensitive business information shared during Chamber events, committees, or communications, unless permission is explicitly granted to share.

Use of Chamber Brand

Use the Chamber’s name, logo, and branding only in a manner consistent with Chamber guidelines.
Branding use is only permitted while membership is in good standing.

Membership Terms

Membership is open to individuals, businesses, and organizations that align with the Chamber’s mission.
Membership dues are non-refundable.
Membership does not include voting rights or guaranteed promotional placements unless expressly stated.
The Chamber engages in advocacy on behalf of the business community but does not guarantee outcomes in governmental or legislative decisions.

Event Policies

Ticketing Policy

All ticket sales are final unless otherwise stated on the event page.
Refunds, if granted, are at the discretion of the Chamber.
Tickets are non-transferable unless approved in writing.

Photo & Video Consent

By attending our events, you consent to the use of any photographs, video, or audio recordings taken during the event for Chamber promotional or educational purposes, including in social media, newsletters, and advertising. Please contact us in advance if you wish to opt out.

Accessibility

We strive to make all our events and digital content accessible. If you require accommodations to attend an event or participate in a program, please notify us at least 5 business days in advance so we can work to meet your needs.

Sponsorship Disclaimer

Sponsorship of Chamber events or programs does not imply endorsement of a sponsor’s products, services, or views. The Chamber reserves the right to decline or revoke sponsorship if it conflicts with our mission, community standards, or Code of Conduct.

Sponsorship Acknowledgment & Promotions

The Calaveras Chamber of Commerce will make every effort to recognize and promote sponsors in event marketing, advertising, and communications.

Sponsorships received after print or digital materials have been published will be acknowledged in subsequent promotions whenever possible.
While we cannot retroactively update materials already in circulation, we will ensure recognition in available ongoing promotions (e.g., website, email, social media, on-site signage, event announcements).
The Chamber values every sponsor and will always strive to provide fair and visible acknowledgment within the limits of production schedules and resources.

Event Access & Termination

The Chamber reserves the right to deny entry to, or remove from, any event or program any individual who violates our Terms & Conditions or Code of Conduct, without refund.
The Chamber also reserves the right to block or revoke digital access to Chamber resources if misused.

Website & Content Policies

Use of Website & Content

All content on calaveras.org is the property of the Calaveras Chamber or its licensors and may not be reproduced or distributed without written permission.
You agree not to use this website for any unlawful purposes, nor to interfere with its operation or security. Unauthorized access attempts or scraping of data may result in legal action.

Third-Party Content & Speaker Views

Event presentations, guest speakers, and third-party resources provided through our platforms are for informational purposes only and do not constitute official advice or endorsements by the Chamber. Always seek independent advice when making business or legal decisions.

Administrative Policies

Privacy Policy

We collect basic contact and business information to better serve our members and event attendees.

We do not sell personal data.
By participating in our programs or subscribing to our mailing list, you agree to receive communications from us, which you may unsubscribe from at any time.

Accessibility & ADA Compliance

The Calaveras Chamber of Commerce is committed to providing equal access to all programs, services, and events in compliance with the Americans with Disabilities Act (ADA) and other applicable laws.

Events: We strive to ensure that our in-person events are accessible to all. If you require specific accommodations, please notify us at least 5 business days in advance so we can work to meet your needs.
Digital Content: Our website and digital platforms are designed with accessibility in mind. If you encounter any barriers to access, please contact us so we can make reasonable modifications.

Certificates of Origin Policy

The Calaveras County Chamber of Commerce is not legally required to issue or sign Certificates of Origin. We may, at our discretion, provide certification services as a member benefit or community service.

Scope of Service

Certificates of Origin may be issued only for goods that are manufactured, produced, or substantially transformed within the United States.
The Chamber reserves the right to restrict this service to Chamber members and/or businesses physically located in Calaveras County.
The Chamber may refuse certification for any reason, including incomplete documentation, suspicion of fraud, or lack of sufficient proof of origin.
The Calaveras Chamber requires a minimum of 24 hours to review your documents before any signatures can be made.

Liability & Disclaimer

The Chamber makes no warranties, expressed or implied, regarding the accuracy of information provided by applicants.
Businesses requesting certification must supply complete and truthful documentation and sign an indemnification statement holding the Chamber harmless from any liability, loss, or damages arising from the use of the Certificate.
The Chamber’s role is limited to verifying documents supplied by the applicant; it does not independently investigate or guarantee product origin.

Fees

A processing fee of $100 will be charged for each Certificate of Origin. Fees may be discounted or waived for Chamber members.
Fees are non-refundable, even if a request is denied.

Alternatives
If the Chamber cannot or chooses not to certify a Certificate of Origin, applicants will be referred to other certifying bodies or electronic certification platforms.

Indemnification

By participating in our events, utilizing our resources, or engaging with the Chamber in any way, you agree to indemnify, defend, and hold harmless the Calaveras Chamber, its staff, board, contractors, and partners from any and all claims, liabilities, damages, or expenses arising from your participation or conduct.

Limitation of Liability

The Chamber provides services, programs, and events on an “as-is” basis without warranties. In no event shall the Chamber’s liability exceed the price paid for a product or ticket to an event.

Enforcement

The Chamber reserves the right to take appropriate action if a member or participant is found to be in violation of this Code of Conduct or these policies, up to and including suspension or termination of membership.

Changes to Policies

We may update our policies and terms periodically. Continued use of our services, website, or event participation implies acceptance of any changes. The most current version will always be available at calaveras.org/chamber-policies.